Accounting & Administrative Coordinator (Temporary)

Position Summary
To support the Operations Department with administration, bookkeeping, compliance activities and general
day-to-day operations of the Branson Centre and its entrepreneurs.

Key Responsibilities
Key responsibilities of the Accounting & Administrative Coordinator will include, but are not
limited to:

Financial Administration

•  Prepare purchase orders, sales orders, invoices, expense reports and other financial
  payment documents using the companies accounting software
• Code and file all material according to established records management procedures
• Process accounts payables and receivables ensuring timeliness and accuracy of information
• Prepare accurate bank reconciliations and deposits
• Confirm reconciliation of receipts to lodgements and reconciliation of banking activity for
  all operating bank accounts
• Manage petty cash as well as end of month duties including monthly management reports to BCoEC management team to Virgin Unite

Office Administration:

• Use computer word processing, spreadsheet, and database software to prepare reports,
  memos, and documents, as required
• Receive all incoming correspondences (phone, electronic and post) and respond promptly
  and in a professional & courteous manner
• Respond directly to all general enquiries and forward appropriate correspondence to
  appropriate team members to action
• Manage the inventory and ordering of kitchen & office supplies inventory
• Coordinate the maintenance of the Centre’s facilities
• Greet clients/suppliers/visitors to the Centre in a professional and friendly manner
• Assist the centre in its transition to a paperless office through the scanning and proper filing
  of all documents
• Coordinate travel arrangements for team members, as required
• Support in event coordination, including managing RSVPs, preparation and packing of
  event items etc.

Operations Support:

• Provide project management and due diligence support to the Operations Manager as
  needed
• Provide support in the maintenance of any relevant handbooks, SLAs, SOPs etc. to
  streamline and improve operations and coordinate the input of the team towards
  completion.
• Administer schedules for vacation leave and remote working among team members

Compliance:

• Manage compliance activities for proper internal corporate governance and ensure all
  Directors’ files are up to date.
• Manage compliance activities as it relates to Companies Office of Jamaica and Tax
  Administration of Jamaica, including the filing of Special Resolutions, Notices of Changes
  of Directors, Annual Returns, etc.
• Manage compliance activities as it relates to the Department of Cooperative and Friendly
  Societies including Fit & Proper Questionnaire, Annual Returns etc.
• Coordinate with audit partner for the on-time preparation and filing of the Centre’s annual
  audit.

Qualifications:

• At least two (2) years of experience working in an administrative and bookkeeping support
  role with demonstrated responsibilities
• Strong computer skills with a high proficiency in the Microsoft Suite of Products (Word,
  Excel, PowerPoint etc.) and Google (Google Docs, Sheets, Forms etc.)
• Sound knowledge of the Quickbooks software and/or cloud-based accounting
• A desire as well as the ability to learn new systems quickly and use bookkeeping skills as
  they relate to a Non-Profit or Charitable organization

Personal Characteristics:

• A pleasant, professional and friendly individual exhibiting excellent interpersonal skills
  with entrepreneurs, team members and visitors to the Branson Centre at all times
• A great team player with the ability to build and maintain positive and professional
  relationships with team members
• Able to work well in a team environment as well as independently on assigned tasks
• An exceptionally well-organised individual with an impeccable attention to detail while
  demonstrating the ability to manage multiple tasks and projects on a daily basis
• An excellent communicator, both written and oral

If you would like to be considered for this position, please send your CV and cover letter to people@bransoncentre.co